Stop if identity or payment details do not match.

Resolve inconsistencies in the contracting company, quotation, invoice and bank beneficiary through independently confirmed contact channels before sending money.

CHECKLIST STATUS0 checks completed

Pause before payment

Legal identity and payment route

Company identity is documented. The Chinese legal name and unified business identifier on the license are readable and consistent with the contracting party.Quote, contract and invoice name match. Any difference has a written, independently verified explanation.Bank beneficiary is consistent. The beneficiary name and jurisdiction make sense for the contracting supplier.Payment changes were independently reconfirmed. New accounts or urgent changes were checked using a previously verified channel.

Product role and capability

Supplier role is understood. Manufacturer, trading company or combined model is documented for this product.Product evidence matches the brief. Model, material, dimensions, components and customization are written down.Capacity claims have supporting evidence. Relevant equipment, process, subcontracting and production timing have been discussed.Communication gaps are closed. Important questions have direct answers rather than copied marketing statements.

Samples, compliance and quality plan

Sample type and purpose are defined. Stock, customized or production sample status is clear.Approval criteria are documented. Photos, measurements, performance and packaging expectations are recorded.Certificates and reports were checked for relevance. Issuer, model, standard, holder and validity match the claim being relied on.Destination-market responsibility is assigned. Required testing, labels, warnings or importer obligations are not assumed away.Inspection or testing trigger is decided. The plan reflects order value, product risk and consequences of failure.

Commercial scope and payment milestones

Quotation scope is complete. MOQ, price tiers, setup, packaging, samples, Incoterm and exclusions are visible.Specification revision is attached. The supplier is quoting the same document, drawing or approved sample reference.Payment milestones connect to evidence. The deposit and balance timing states what must happen before each payment.Dispute and change records are preserved. Material commercial decisions are retained in writing.Final details will be reconfirmed before transfer. Beneficiary, amount, currency, order scope and payment reference will be checked again.

Unchecked items remain visible in print.

When to escalate beyond a desk review

Consider independent legal, credit, certification, laboratory, factory-audit or pre-shipment-inspection support when the product, order value, compliance exposure or consequences of failure justify it. Public information and supplier replies are only a preliminary layer.

China Supplier Verification Checklist

Legal identity and payment route

Product role and capability

Samples, compliance and quality plan

Commercial scope and payment milestones

When to escalate beyond a desk review